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Georgia Southern University

Filming & Photography on Campus

If you are interested in photographing or filming a commercial or documentary project on any of Georgia Southern University’s beautiful campuses in Savannah, Statesboro or Hinesville, please complete the application request form, email it to marketing@georgiasouthern.edu and review the following processes and guidelines.

All requests will be evaluated to ensure compatibility with Georgia Southern’ mission and in order to minimize the disruption of university operations.

How to Request Permission

Access to and use of academic and/or athletic venues will be coordinated by the the Office of Marketing and Communication, in consultation with university public safety and facility offices. Please note:

Georgia Southern University and/or the University System of Georgia State may not be identified without expressed written permission.

Identification is constituted by:

  • the inclusion of exterior shots of buildings and statues on any property owned by Georgia Southern or its affiliated foundations
  • any shot showing the Georgia Southern name, logo, or identifiable symbols associated with the university
  • any building or campus identification graphics, including signs or maps.

General Restrictions

Photo or film production is not permitted near or in:

  • Academic classrooms during a class without advance permission of the instructor and all students
  • university libraries during midterm and final exams;
  • student residence and dining halls;
  • university health care facilities.

Property Owned by University-affiliates

Agreements to record or film on property owned by university-affiliated groups, including most fraternities and sororities, must be negotiated directly with the property owners. In these instances, the Georgia Southern name may not be used without expressed written consent.

Safety

Each proposed project is subject to safety rules of and reviews by the state of Georgia. Violation of safety standards set by those offices may result in immediate withdrawal of permission to shoot on university grounds. In certain circumstances, the presence of a university fire inspector may be required during productions. Fees for these services are charged to the production company.

Insurance

The production company will procure and maintain, during the term of the location agreement, comprehensive general liability insurance with a combined single limit of at least $2 million for personal injury or property damage, naming Board of Regents of the University System of Georgia on behalf of Georgia Southern University as an additional insured, and will provide Georgia Southern University with a certificate of said insurance. Georgia Southern University Housing Foundation will need to be included as additional insured (and as a released party on any waivers) for filming venues that are part of a university system public-private venture (PPV).

The university retains the right to require additional insurance based on the production size and level.

Fees

Type of Production

Full-day location fee/per day/per site

(5–10 hours)

Half-day location fee/per day/per site

(1–5 hours)

Major motion pictures $6,000 $3,000
Motion pictures, television shows or commercials, videos, or any filming for electronic media $3,500 $1,750
Dress/strike set (additional days) $2,500 $1,250
Still photography, documentaries and student productions (including faculty interviews and visuals of research facilities) $2,000 $1,000

In addition to location fees, some facilities (i.e., stadium, recreation center, student center, performing arts center) require a facility rental fee.

Additional fees for facility rentals, cancellation, parking, security, staffing, technical assistance and logistics coordination may apply, and will be determined on a case-by-case basis.

Full day productions that overrun their contracted time will be charged an additional $400/hr. Half-day productions that overrun their contracted time or occur outside of the designated hours will be charged at the full-day rate.

All fees must be paid a minimum of 24 hours in advance.

All checks or money orders for these fees are to be made payable to “Georgia Southern University.”

Cancellation

A fee equal to the first day’s location fee will be charged if the cancellation occurs less than 48 hours before the production is scheduled to begin.

Security

Location fees cover minimal police/security presence. Additional officers may be required to be on location. Public safety officials will determine staffing requirements. Fees for these services are charged to the production company.

Technical Assistance

Electrical work and other technical services related to the university’s buildings and grounds and their systems, including custodial and utility work, must be performed and supervised by the university’s Facilities Maintenance Services staff. Fees for these services are charged to the production company.

Last updated: 3/4/2019